Accountant Job Announcement

Location: Bay Area, CA preferred; remote telecommute optional

Reports to: Chief Operating Officer

Start Date: ASAP – position open until filled     

Position type: Full time, exempt 

 

Background

Founded in 2016, Alliance for Safety and Justice (ASJ), a project of the Tides Center, is a multi-state organization that aims to win new safety priorities in large incarceration states across the country. At a time of immense opportunity, ASJ partners with leaders and advocates to advance state criminal justice reform through policy advocacy, coalition building, research, education, and strategic communications. ASJ also brings together diverse crime survivors to advance policies that help communities most harmed by crime and violence. ASJ’s sister organization, Californians for Safety and Justice (CSJ), also a project of Tides Center, has been leading state advocacy efforts to replace over-incarceration in California with new safety priorities for the last six years. With a substantial California staff and a strong track record, CSJ operates as ASJ’s flagship state advocacy effort. Additionally, Alliance for Safety and Justice Action Fund, a project of Tides Advocacy, is the 501 (c)4 arm of both ASJ and CSJ. Combined, ASJ CSJ, and ASJAF operate with 65+ staff and an annual budget of approximately $30 million.

 

Position Summary

The Alliance for Safety and Justice (ASJ) seeks an experienced Accountant to manage all (c)3 and (c)4 aspects of the accounting operation during a time of immense growth in which ASJ/CSJ will obtain its own (c)3 tax exemption status and further build out our infrastructure as we transition from our fiscal sponsor – Tides Center. This is a tremendous opportunity for an accounting leader who is eager to play a key role in deepening our mission by strengthening our internal accounting capacity as we develop a new Finance and Accounting division within the Operations Department.  The Accountant will provide day-to-day oversight of our accounting operations such as accounts receivable, accounts payable and payroll,  month-end close processes, preparation of financial reporting, and supervision of a team of two. 

 

This individual will be responsible for the execution of a comprehensive accounting system, including a set of controls designed to mitigate risk, enhance the accuracy of reporting, and ensure the organization adheres to GAAP, tax compliance, and other regulations. Our ideal candidate will have experience in non-profit accounting and will demonstrate the ability to work across departments and functions within the organization. This position requires an individual who is comfortable with new opportunities and changing landscapes, and is invested in advancing ASJ’s strategic financial objectives.  This position will report to the Chief Operating Officer on an interim basis while the organization prepares to bring on additional leadership to oversee and manage the organization’s finance and accounting infrastructure. The Accountant will collaborate across Operations divisions, including HR, Compliance, Development, IT, and Facilities.  

Primary Responsibilities

Reporting to the Chief Operating Officer, the Accountant will be responsible for the below:

 

Accounting & Operational Management (40%)

  • Oversee incoming donations, asset management and depreciation; act as bank liaison, resolving various issues with banking and brokerage institutions; oversee the management and expense tracking process for organizational purchase cards
  • Approve all cash disbursements for programs and the organization; monitor cash flow to ensure compliance with funder regulations and cash management policies
  • In partnership with designated Finance and Accounting staff, review and issue checks, wires and ACH payments
  • Track the performance of invested assets and ensure that investment activity is properly recorded in the general ledger
  • With oversight from the Director of Finance, prepare and book payroll allocations and overhead costs to projects, programs and grants; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for grant and contract management
  • Manage the monthly and annual accounting close process and schedule, including journal entries, accruals, including reconciliation of balance sheet accounts to support subsidiary records
  • Ensure full integration of data with all financial systems throughout the organization
  • Maintain professional and technical knowledge by reviewing professional publications, attending educational workshops and establishing personal networks

 

Reporting and Compliance (40%)

  • Prepare detailed monthly, quarterly, and annual financial reports outlining the organization’s financial position and measurement against budgets and grants
  • Working closely with the Director of Finance and Development Director, summarize and forecast project revenues, expenses, and cash flows based on past, present and expected results
  • Ensure that the daily financial and accounting functions are in accordance with GAAP and all applicable regulatory requirements including those set forth by the Federal Accounting Standards Board (FASB), and legal rules and regulations for non-profit operations designated as IRS 501(C)(3) and 501(C)(4) organizations
  • Maintain compliance with all federal, state, local and private reporting requirements, including federal and state information tax returns, federal and state payroll tax returns, and other returns pertaining to charitable organizations and solicitations
  • Ensure complete and up-to date written operating procedures for all accounting controls. In coordination with the Director of Finance and the finance team, monitor and maintain the finance department’s internal controls to ensure accurate recordkeeping, safeguarding of assets and appropriate segregation of duties. 
  • Monitor organizational compliance with the requirements of tax exempt and other debt
  • Provide documentation for the federal and state tax return preparation, and coordinate annual financial audits and single audits (OMB A-133), as needed
  • Participate in evaluating, improving and documenting policies and procedures related to cost-sharing financial practices

 

Staff Support & Collaboration (20%)

  • Work closely with the COO, Director of Finance and other organizational leaders to execute financial strategy, policy, and procedures
  • Collaborative with the HR Managers and Director of Finance to monitor and audit employee payroll and benefits, including the review of accrued benefits, manual calculations for payroll processing, ADP inputs, reconciliations of Form 941s to payroll expenditures, etc.
  • Successfully manage members of the Accounting team such as a Bookkeeper and Finance Associate
  • Participate in and/or lead learning opportunities to enhance individual, team, and organizational performance in support of the organization’s operations and accounting infrastructure
  • Carry out an open-book style of financial management by sharing and training others on basic and technical accounting issues; ensure that department leads have access to the reporting tools and resources needed  
  • Perform special projects as needed and/or requested.

 

Experience & Qualifications

The successful candidate will be adaptable, resourceful, deadline-driven and a strong team player. They will have a keen eye for detail and a commitment to criminal justice reform. Specific skills and experience include:

  • Bachelor’s degree in finance, accounting, business or equivalent; CPA designation desirable 
  • 5+ years of progressive 501(c)(3) finance and accounting experience with budgets exceeding $15 million; 501(c)(4) accounting experience desirable
  • Experience working with a fiscal sponsor, including managing finances for multiple projects or entities; experience transitioning the accounting system from a sponsorship to an independent 501(c)(3) is a plus, but not required
  • Impeccable mathematics and analytical skills
  • Proven track record of designing and implementing successful accounting systems and tools
  • Solid experience coordinating and auditing accounting activities and reporting, analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments and unrelated business income
  • 2+ years of experience supervising accounting and/or operations staff; demonstrated record of setting clear expectations, training, and holding others accountable and motivated to achieve the organization’s mission
  • Ability to work independently, manage shifting priorities, and meet recurring deadlines
  • Strong written and oral communication skills with experience in effectively communicating financial data and insights to staff, executive, and Board audiences
  • Proficiency with Netsuite, HRIS, payroll processing, or another financial platform strongly preferred
  • Experience with workplace apps including Slack, Asana, Google, and similar tools
  • Empathetic, humble, kind and level-headed 

 

Physical Demands

Must be able to sit at a computer for extended periods of time. 

 

Work Environment

Bay Area, CA, Oakland, CA, or remote telecommute. Downtown office environment with open seating areas and individual offices. There is an elevator in the building. Located close to a train station. Work hours, dependent on deadlines, may sometimes include occasional night or weekend assignments.

 

Compensation and Benefits

Salary will be commensurate with experience. The Tides Center offers a competitive benefits package including health insurance, retirement, and annual leave.

 

How to Apply

Applications should be submitted directly to our Recruiter partner, Creative Financial Staffing. Click Here to Apply.

 

Position open until filled. The Alliance for Safety and Justice, a project of Tides Center, is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions. Reasonable accommodations will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.