Events & Community Manager Job

Location: Flexible
Reports to:  Senior Manager, Organizing & Partnerships

Division: Organizing & Partnerships

Start Date: ASAP; position open until filled

Position type: Full-time

 

Organizational Background

Founded in 2016, Alliance for Safety and Justice (ASJ) is a multi-state organization that aims to win new safety priorities in large incarceration states across the country. ASJ partners with leaders and advocates to advance state criminal justice reform through policy advocacy, coalition building, research, education, and strategic communications. ASJ also represents diverse victims of crime to advance policies that provide more safety and help, and people with old records to advance policies that provide more redemption and freedom. ASJ’s partner organization, Californians for Safety and Justice (CSJ), has been leading state advocacy efforts to replace over-incarceration in California with new safety priorities. CSJ operates as ASJ’s flagship state advocacy effort. Additionally, Alliance for Safety and Justice Action Fund, a project of Tides Advocacy, and Action for Safety and Justice are the 501 (c)4 arms of ASJ and CSJ.

Position Summary

ASJ is seeking an Events & Community Manager to join a fast-paced team working to reform state criminal justice policy and transform the dialogue on crime, safety, and incarceration. Through Crime Survivors for Safety and Justice and TimeDone, ASJ has 140,000 online and offline members across the country and partnerships with dozens of service providers and reform organizations to grow the movement for reform.

 

Our events, held nationally and in key states, are a vital tool for member connectivity, movement and coalition building, public education, and our advocacy campaigns. The Events & Community Manager  will work closely with ASJ’s Organizing & Partnerships, State Capacity, Advocacy, Communications and Operations divisions to plan and execute events that drive our goals forward, including but not limited to national convenings, town halls, forums, chapter meetings, conferences, trainings, and meetings with key stakeholders. This position is for someone who is motivated by our mission and vision, thrives in a fast-paced environment, is a clear and direct communicator, a nimble problem solver, a stickler for timelines and deadlines, and enjoys getting things done in the most efficient way possible.

 

Primary Responsibilities

Event Project Management, Administration & Info Sharing (40%)

  • Create and manage an events calendar for ASJ; develop and implement events protocols, planning tools, tracking mechanisms and communications related to events for staff and members.
  • Ensure appropriate note taking and/or tracking of event outcomes and impact, and follow up items; incorporate evaluations into adjusting planning or event execution.
  • Oversee project management systems and coordination for all ASJ events; work with Operations staff to ensure alignment with org-wide Operational procedures.
  • Negotiate contracts, costs, and services with vendors including but not limited to: book event space, arrange food and beverage, order all supplies/decorations, and coordinate audiovisual equipment and operations.
  • Keep track of event finances including payment requests, invoicing, and reporting; prepare and modify event contracts, as needed.
  • Assist with preparing event budgets and provide periodic progress reports to directors for each event.

 

Event Planning (40%)

  • Lead event planning and management for ASJ events, including managing and ensuring quality and effective execution of all logistics, timelines, run of show and tasks associated with events; ensure events are seen through in alignment with the organization’s vision, mission and values.
  • Support the organization’s directors and/or the development team in identifying event goals and needs, including graphic design, production, printing, logistics, and event marketing.
  • Support collection of event-related data to assist in post-event evaluations and reporting.
  • Develop processes and procedures for all organizational events; provide staff training as identified.
  • Coordinate across divisions to ensure relevant input and resources are leveraged to maximize event success and consistency with strategic organizational imperatives and messaging.
  • Work with the Chief of Organizing and Program staff to manage staff/volunteers supporting events.
  • Facilitate regular event planning meetings with internal staff.
  • Maintain adequate event supplies and equipment inventory for the Organizing & Partnerships division.

 

Community Advocacy (20%)

  • Advance CSSJ and Time Done campaign goals by planning and supporting state and local events that build and strengthen the community and movement of survivors of crime and people with past convictions.
  • Provide strategies for pre and post event member engagement; work in partnership with the Membership Engagement team and State Capacity staff to design and implement these strategies at events.
  • Educate and share advocacy knowledge and events initiatives with the Organizing & Partnerships team; support CSSJ and TimeDone by executing state and local CSSJ and Time Done events to build community and advance campaign goals.

 

 

 Qualifications 

  • 5+ years experience managing events
  • Self-starter who is flexible, creative, able to work under pressure, and able to work quickly and cooperatively on multiple projects at once
  • Well-organized and strong attention to detail; results oriented
  • Strong interpersonal skills; experience working on diverse teams and with diverse communities
  • Administration, budget management and negotiation experience
  • Excellent written and verbal communication skills
  • Experience with hiring and managing vendors for event production
  • Experience working in a nonprofit advocacy or campaign organization with a commitment to social justice and racial justice preferred
  • A “people-person” and keen listener with a track record of successful community building

 

Working Conditions & Physical Demands

  • Option to remote telecommute.
  • Occasional travel and/or weekend assignments may be required.
  • Requires use of a desktop, laptop, or video display terminal.
  • Requires routine physical movements with limited physical exertion.
  • Ability to communicate, receive and understand information through oral and written communication and proofread and check documents for accuracy.
  • Requires communicating information with co-workers, stakeholders and/or the public; reading correspondence, instructions and/or technical documents; writing correspondence and/or reports and filling in forms.

 

Compensation and Benefits

Salary will be commensurate with experience. The Alliance for Safety and Justice offers a competitive benefits package including health insurance, retirement, and annual leave.

 

To Apply

Applications should be submitted via the posting link on ASJ’s jobs page. Please submit a cover letter indicating your interest in ASJ, the role, and your related experience, your resume, and 3-4 professional references.

 

The Alliance for Safety and Justice is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions. Reasonable accommodations will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application. Employment with Alliance for Safety and Justice is at-will. This means that employees are not guaranteed employment for a set time and that they or ASJ may end employment at any time, with or without notice, and with or without cause. No manager, supervisor, or employee of Alliance for Safety and Justice has the authority to enter into any agreement modifying the at-will nature of employment.

 

 

 

 

Last Updated: 11/12/21